Check out all the great features of the Active Data Calendar Facilities Management System

Unlimited Locations, Buildings and Rooms

• Manage unlimited locations, buildings and rooms. Set up location addresses including international options
• Create availability schedules for buildings and rooms that determine when locations can be scheduled/booked and when they are closed/unavailable
• Create a robust list of room types (classroom, training, conference), room setup options (hollow square, open, U shape) and room features (white board, internet connectivity, handicap accessible)
• Upload pictures of locations, buildings and rooms, as well as unlimited attachments, including diagrams and setup images
• Determine capacity limitations based on room setup and enter default setup and tear down timeframes based on the setup required
• Tied in with event registration to alert users about capacity conflicts if registration is increased and the facility assigned to the event cannot accommodate the modified registration limits
• Access administrative reports allowing you to track and optimize facility usage by percentage of time available
• Integrates easily with other third party legacy systems, including academic scheduling systems, in order to import academic schedules in bulk or as a persistent data feed

Manage Resources in a Robust Classification Structure

• Create an unlimited number of resource categories and subcategories. Resources can include: technology services, catering, janitorial, security and much more
• Set up resource category owners for approval of resource requests

Streamline the Facilities Request Process

• Quickly identify facilities available using our powerful graphical interface
• Users can search by location needs (capacity, type, features) and find available dates/times, or search by date/time and find locations available that match requirements entered
• Build robust event and meeting requests by identifying requested resources, quantity needed and internal notes
• Easily copy events or previous facility requests to quickly replicate bookings
• Audit logs track event and facility modifications made by all users
• Supports scheduling one-time events/requests and recurring events/ requests

Robust Workflow Customization Options and Administrative Controls

• Setup your workflow process including resource managers, location owners and department administrators who must process event facility and resource requests prior to event publication and marketing
• Resource Managers and Location Owners receive email notifications of new requests and can login to their own personal administration area to review, approve, deny or offer alternative options
• Automated conflict notification alerts eliminate double bookings of facilities