Plan

Active Data Calendar can serve as a bridge between your current Facilities Planning software and your online event marketing needs. Calendar can also be used to help plan events, find available locations for events and notify you of potential conflicts if you do not currently have a facilities package.

• Calendar includes a Public Calendar with unlimited Categories, Locations and Events! An optional Private Calendar module not only helps with internal event promotion but also event planning by setting up Category Owners who must approve events on the private Calendar before they can be displayed publicly.
• Search and sort your organization's calendar for other events that are active or pending for Locations/Buildings/Rooms on your required date/time.
• See other events that are taking place on the same day as your event to ensure you plan events when you can maximize attendance.
• Enable Conflict Notification Alerts to display whenever events are being added/scheduled for the same location at the same date/time.
• Notify other internal user and/or external parties about your event needs (Security, Maintenance, Food Services/Catering, etc.) before an event is published live to the calendar. You can also allow other departments and individuals to preview event details prior to an event being published and provide them with access to an internal comments log that they can append with their own thoughts/considerations regarding the event.

Publish

Publishing events using Calendar is easy and flexible and since it is entirely web-enabled, Active Data Calendar allows users to post events from any computer accessible to the Internet - without installing any proprietary software. Add standard event information such as descriptions and contact information and use more powerful features such as attachments and images to truly maximize your event impact!

• Add an event image and up to three attachments such as agendas for meetings, audio and video clips for speakers or concerts, menus for breakfast meetings or important dinners, venue seating charts and so much more!
• Set up one-time events or series events with multiple occurrences. Easily customize occurrences within a series to have unique details, images, starting and ending times and other important details.
• Publishing rules can also be established with the Calendars configurable workflow structure. Setup workflow by internal departments and/or categorization of events. Allow some users to post live to the calendar, while others must go through an approval process.
• Customize unique fields for event entry that you setup for your particular installation that are focused on your organization's needs.

Promote

The highly configurable calendar view screens help you to easily blend the Calendar with your desired site look and feel! In addition to the main calendar interfaces available, you can also generate Event Syndication Teaser Code, RSS feeds and Calendar Quick Links...all to maximize exposure and promotion of your events and drive visitors into your Calendar for more details!

• The Calendar configuration area includes over ten (10) different setup options including: customizing headers/footers, fonts and styles, welcome and other text elements, display and search options and much more.
• Event Syndication Code can be generated and placed on any web page. This code will dynamically pull event teaser links to promote upcoming events and drive visitors into your Calendar. Create different event teaser code by category or other criteria and place throughout your site to personalize the event information for each audience.
• In addition, Calendar Quick Links can be easily generated and placed throughout your site to allow visitors to navigate directly to a subset of your master Calendar (Category, Date Time or Location) and personalize their experience even more!
• Generate RSS feeds by Category or other criteria that you select. Easily add your event RSS feeds to your site by selecting from one of six RSS buttons.

Engage

Once you drive visitors into your Calendar it is time to ENGAGE them with your events to maximize registrations, ticket sales and overall attendance. Calendar includes a variety of features to help ENGAGE your visitors and keep them informed of event changes.

• Visitors to your Calendar can choose "Notify Me" to enter their email address to be added to an event email notice list. When event changes occur, you can decide if you want to send a notice automatically to all registered email subscribers to inform them of the event changes.
• Send email notices even when event details are not changed! An administrative feature called "Send E-mail Notice", allows selected Calendar administrators to "push" customizable email notices out to internal calendar users, other organization members or registered event subscribers. Important email notices may include when tickets go on sale, coupons or discount information on events, event reminders and more.
• Visitors to your Calendar can also choose to "Add to My Personal Calendar". This feature allows them to easily download any event to their personal calendar software.
• "E-mail a Friend" is also a great option that allows your visitors to send out a customizable message, along with event details to other possible attendees!